If your vehicle’s RC (Registration Certificate) transfer is stuck, not showing on Parivahan, or still linked to the previous owner, you’re not alone. RC transfer delays are extremely common due to pending verifications, missing signatures, backlog at your local RTO, or incomplete documentation.

This detailed guide explains every stage of RC transfer, what causes delays, how to fix them quickly, and how to escalate your case when the RTO isn’t moving your file.

Step-by-Step Instructions

1. Check your RC Transfer Status on Parivahan. Visit the official Parivahan service page and enter your application number. This confirms whether your file is accepted, pending, or on hold.
2. Verify the buyer–seller documents submitted. Ensure Form 29 & 30 are correctly filled, signed by both parties, and submitted to the correct RTO jurisdiction.
3. Check for pending challans or taxes. RC transfer won’t proceed until all traffic fines and road tax dues are cleared.
4. Confirm biometric verification status. Many RTOs require biometric authentication of the new owner. If missed, the file remains pending.
5. Visit the RTO to verify file movement. Some delays happen because the physical file isn’t forwarded to the approving officer. Ask for your file number and checking officer.

Required Documents

• Form 29 & 30 (duly signed by seller and buyer)
• Original RC (from previous owner)
• Valid Insurance copy
• Pollution Certificate (PUC)
• Address proof of new owner
• PAN / Aadhaar of buyer and seller
• Sales affidavit or delivery note (if required in your state)
• Vehicle inspection report (if applicable)

Fees (If Applicable)

RC transfer fees depend on vehicle category and state. Average charges:

• ₹300 – ₹550 for two-wheelers
• ₹500 – ₹1,000 for cars
• Additional charges: Smart Card Fee (₹200), Postal Fee (₹50–₹100)

Late transfer of ownership may attract penalties depending on the RTO.

Status Meaning Explained

• Pending for Approval: File is waiting for RTO officer clearance.
• Pending for Document Verification: Some docs are missing or mismatched.
• Pending for Fee Payment: Payment failed or not updated.
• Pending for Vehicle Inspection: Physical inspection required.
• On Hold: Seller signature mismatch or incorrect forms.
• Rejected: Major document issues. Needs correction and re-submission.
• Dispatched: Smart card has been printed and sent to your address.

Common Reasons for Delays

• Form 29/30 missing signatures or incorrect details
• Pending challans on the vehicle
• Road tax dues not cleared
• Address proof not accepted by RTO
• Biometric verification not done
• Vehicle inspection not completed
• RTO backlog or holidays slowing down processing
• Seller not cooperating or unreachable

Solutions for Each Problem

• Fix incorrect or incomplete forms. Re-submit Form 29/30 with fresh signatures of both buyer and seller to avoid rejections.
• Clear pending challans immediately. RTO systems auto-block RC transfer if any traffic fine is outstanding.
• Provide acceptable address proof. If your document is rejected, submit alternate proof (rent agreement + utility bill)
• Complete biometric verification. Visit the RTO for fingerprint/photo capture if required.
• Request immediate vehicle inspection. Many RTOs delay transfers until the motor inspector marks the vehicle “OK”.
• Track file movement physically. Visit your RTO counter and ask the clerk to confirm where your file is stuck.

Offline Alternatives

If online updates are not reflecting or the portal shows repeated errors, visit your RTO in person. Carry all original documents along with photocopies for verification.

• Ask the counter staff to check your file number in the RTO system.
• Request the approving officer (AO/MVI) to verify and move your file.
• If a signature or identity mismatch exists, request on-the-spot correction.

How to Escalate Complaints

• RTO Helpdesk: Contact your state's RTO helpline for delays beyond 30 days.
• State Transport Department Complaint Portal: Most states allow online grievance filing.
• CPGRAMS: File a national-level grievance if your RTO is unresponsive.
• RTI Filing: As a last resort, file an RTI asking for file movement details. This forces the RTO to respond.

Frequently Asked Questions

1. How long does RC transfer take?
   Usually 7–21 days depending on state workload. Can extend during peak seasons.
2. Why is my RC still showing previous owner?
   The RTO has not approved your file yet or the smart card dispatch is pending.
3. Can I ride/drive the vehicle during transfer?
   Yes, carry the delivery note and insurance in your name, if possible.
4. What if the seller is not cooperating?
   File a complaint with the RTO. They can summon the seller for signature verification.
5. Do I need to visit the RTO?
   In many states, yes — especially for biometrics or inspection.
6. What if the vehicle has challans?
   The transfer will not proceed until fines are cleared. Clear them on the Parivahan Challan page.
7. Can RC transfer be rejected?
   Yes — incorrect forms, invalid IDs, or mismatched signatures lead to rejection.
8. How do I track smart card dispatch?
   Use the India Post tracking number available once RTO prints your card.
9. What if my RC is lost during courier?
   Request re-dispatch or apply for a duplicate RC (Form 26).
10. Is agent help necessary?
    No, but many people use agents due to RTO line delays. All processes can be done personally.